Privacy Policy

We recognize the importance of protecting the privacy of our members and that of visitors to our website. To demonstrate our commitment to this, we are disclosing, here, our practices with regard to collection and use of information volunteered by you in your dealings with The Hamilton Amateur Astronomers.

We reserve the right to change this Privacy Policy to reflect new features or content but this document (and any revisions) will always be displayed on our website in the public domain.

The intent of this document is to outline:

  • Personal information of yours or a third party that may be collected from you
  • The organization collecting the information
  • How the information is used
  • How the information may be shared
  • Your options with regard to collection, use and distribution of information
  • Procedures that are in place to protect the information under HAA control
  • The person to contact concerning privacy issues you may have

Information Collection and Use

The Hamilton Amateur Astronomers (“HAA”, “we”, “us”) is a non-profit organization, and the sole owner of the information collected through our website or via any form of communication with you. Except for actions described in this policy, we shall endeavour not to disclose your information to others.

From potential members, we require only information necessary for identification and communication purposes. Other data relayed to us (usually articles or pictures of astronomical interest to the general membership) may be “published” on our website, distributed by e-mail, or reprinted in our newsletter The Event Horizon. Permission to do so will be taken as implied when you forward such items, however, as original creator you retain all claims to any subsequent benefits.

Information you provide will not be sold or intentionally provided for the promotion of endeavours outside of the Club or its publications. While we will always attempt to credit the author with any “general interest” submissions, we will not accept responsibility for third parties reproducing content from our publications. All correspondence received, will be kept for as long as it is needed or relevant.

Personal information collected is available to the HAA Council and may be released to a member or non-member on request, or as required by law. You may request restrictions on such information exchange although it could impede our ability to interact with you with regard to Club business.

Although our website host may collect statistical internet information from users accessing our site, we do not utilize cookies or seek to identify visitors. This Site may contain links to other websites. Other websites may or may not have privacy policies. We are not responsible for the practices of other sites. This Privacy Policy applies solely to information collected by this Site.

While we may occasionally canvas for monetary support; we do not request nor have the ability to take online payments and any indication otherwise should be reported to the Club Chair. Though commonly accepted security protocols are provided by our Internet host, visitors to our site should exercise the same precaution as when visiting any other site and be aware that e-mail is not secure against interception. Your use of the Internet and this Site is at your own risk and you agree that we have no responsibility or liability for the security of personal information transmitted via this Site, the Internet in general, or through any other medium.

Correcting or updating personal information

Upon your written request to the Club Chair, we will provide information we have on file about you. You may review and request to update or delete any such information.

Privacy Contact

Questions or comments about this Privacy Policy can be forwarded to the Club Chair via e-mail at, or by snail mail to:

HAA Privacy Policies
PO Box 65578
Dundas, Ontario, L9H 6Y6